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Microsoft Word is a word processing application that is part of the Microsoft Office Suite. Microsoft Office Suite is a set of powerful applications that are designed to provide a rich set of tools for almost every conceivable business task for a small (and large) business or organization. Microsoft Office Suite has been designed so that the interface across all the applications is consistent. Obviously, this helps users to move from application to application to carry out their various business tasks. The primary applications that are included in Microsoft Office include the following:
In addition, Microsoft has three more applications that are included in an extended version of Microsoft Office. These additional applications are
Microsoft Outlook—An email client application that handles multiple email accounts. It also includes a powerful address book.
Microsoft Access—A database management system application. Access is a powerful tool to build and use a database system.
Microsoft Publisher—A desktop publishing application which provides more advanced publishing tools than those included in Word.
Finally there are two more applications that are not usually considered part of the Office Suite, but which also use that same layout and ribbon that are used in the Office Suite. These two applications are
Microsoft Visio—A graphical and drawing tool that is used for graphical design of software, databases, office layouts, flowcharts, engineering diagrams, and so forth.
Microsoft Project—A project scheduling and control application that tracks tasks, critical paths, resources, and completion times.
There are many ways to start microsoft office word
1.Click Windows start button -> click word 2007
2. Double click on the Word 2007 icon on your desktop.
3. In the search box write winword and press Enter Button.
The Ribbon is the panel above the document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View. Each tab is divided into groups. The groups are collections of features designed to perform functions. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group. A blue information box will pop up just below where you stop your pointer.
Clipboard, Fonts, Paragraph, Styles, and Editing.
Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols
Themes, Page Setup, Page Background, Paragraph, Arrange
Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities
Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish
Proofing, Comments, Tracking, Changes, Compare, Protect
Document Views, Show/Hide, Zoom, Window, Macros To remove the toolbar, right click on the blue section beside the Ribbon. Choose Minimize the Ribbon. To view again, do the same.
The quick access toolbar is a customizable toolbar that contains commands that you may want to use frequently. You can add items to it. Right click on any item in the Office Button or the Ribbon and click on Add to Quick Access Toolbar and a shortcut will be added to the Quick Access Toolbar.
The cursor is the short verical flashing line on your screen.
• The cursor shows you where you will start typing in a Word document.
• When you are using the Tools in Microsoft Word your cursor will change to an arrow. This is called a pointer.
• Your scroll bar is at the right-hand side of your screen.
• Click on the up/down arrow to go up/down the page.
Hold down the left mouse button to scroll up and down the screen more quickly.
The arrow keys on your keyboard move your cursor around.
• To make a letter a capital letter:
Hold down the Shift and the letter key at the same time.
• For the signs on your keyboard:
Hold down the Shift and the number key at the same time.
• The Shift keys are on both sides of the keyboard.
• The Space bar makes spaces between words when typing. Tap the bar one time to make a space.
• Use the Enter key to move your cursor to finish the line and make a new one.
• The Backspace key deletes everything to the left of the cursor.
• The Delete key will erase everything to the right of the cursor.
• To make the cursor go to the end of the line press End.
• To make the cursor go to the start of a line press Home.
• To make the cursor go to one page up/down press Page Up/Page Down.
• To make the cursor go to the top/end of the document press Ctrl+Home/Ctrl+End.
• Put the cursor at the beginning or end of the words you want to select.
• Put your finger on the left mouse button.
• Hold down the left mouse button.
• Move the mouse across the words.
• Lift up your finger.
• The word will be highlighted in blue. When this is done, you can move words or change the size, the colour, and the style of the words on the computer.
To select a word, double click within the word.
To select a paragraph, triple-click within the paragraph.
To select the entire document: Home/Editing/Select/Select All or press Ctrl+A
Click your mouse on any WHITE part of the page to deselect.
There are several ways to create new documents, open existing documents, and save documents in Word:
Microsoft Office Button / New / Blank document
Microsoft Office Button -> Open -> Choose from the list
Microsoft Office Button/ Save or Save as
or
Press Ctrl+S on the keyboard,
Click the File icon on the Quick Access Toolbar
Several documents can be opened. All open documents will be listed in the View Tab of the Ribbon when you click on Switch Windows. The current document has a checkmark beside the file name. Select another open document to view it.
This is a view of the document as it would appear when printed. It includes all tables, text, graphics, and images.
This is a full view length view of a document. Good for viewing two pages at a time.
This is a view of the document as it would appear in a web browser.
This is an outline form of the document in the form of bullets
This view does not display pictures or layouts, just text.
• To view a document in different forms, click the document views shortcuts at the bottom of the screen or:
• Click the View Tab on the Ribbon
• Click on the appropriate document view
Microsoft Office Button / Close
Put your cursor where you want to add the text and begin typing
Highlight the text you wish to copy and right click and click Copy (or Ctrl+C), put your cursor where you want the text in the document and right click and click Paste (or Ctrl+V).
Highlight the text you wish to cut and right click and click Cut (or Ctrl+X) , put your cursor where you want the text in the document and right click and click Paste (or Ctrl+V).
Highlight the text you wish to move, click on it and drag it to the place where you want the text in the document. You can also use the Clipboard group on the Ribbon (Home tag).
To find a particular word or phrase in a document:
• Editing / Find
To find and replace a word or phrase in the document:
• Editing / Replace
Undo Changes Click the Undo Button on the Quick Access Toolbar.
On the Home Tab of the Ribbon, there are several areas controlling the style of the document: Font, Paragraph, and Styles. A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), colors and more.
Click the arrow next to the font name and choose a font and size. You can preview how the new font will look by highlighting the text, and hovering over the new font typeface.
Font styles are predefined formatting options that are used to emphasize text: Bold, Italic, and Underline.
• Select the text and click the Font Styles included on the Font Group of the Ribbon, or
• Select the text and right click to display the font tools
Selecting Expanded or Condensed alters the spacing between all selected letters by the same amount. Kerning alters the spacing between particular pairs of letters.
• Select the text that you want to change.
• On the Home tab, click the Font Dialog Box Launcher, and then click the Character Spacing tab.
• In the Spacing box, click Expanded or Condensed, and then specify how much space you want in the By box.
• Select the text and click the Colors button included on the Font Group of the Ribbon, or
• Highlight the text and right click and choose the colors tool.
• Select the color by clicking the down arrow next to the font color button.
• Select the text
• Click the Highlight Button on the Font Group of the Ribbon, or
• Select the text and right click and select the highlight tool
• To change the color of the highlighter click on down arrow next to the highlight button.
If you have already formatted text the way you want it and would like another portion of the document to have the same formatting, you can copy the formatting. To copy the formatting, do the following:
• Select the text with the formatting you want to copy.
• Copy the format of the text selected by clicking the Format Painter button on the Clipboard Group of the Home Tab
• Apply the copied format by selecting the text and clicking on it
• Select the text you wish to clear the formatting.
• Click the Styles dialogue box on the Styles Group on the Home Tab.
• Click Clear All.
• Select the text you wish to by a hyperlink.
• Click the Insert tab.
• Click on Hyperlink and OK.
• Click on Date & Time
. • Select the appropriate language and format.
Formatting paragraphs allows you to change the look of the overall document. You can access many of the tools of paragraph formatting by clicking the Page Layout Tab of the Ribbon or the Paragraph Group on the Home Tab of the Ribbon.
• Click the Home Tab
• Choose the appropriate button for alignment on the Paragraph Group.
Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting:
• First Line: Controls the left boundary for the first line of a paragraph
• Hanging: Controls the left boundary of every line in a paragraph except the first one
• Left: Controls the left boundary for every line in a paragraph
• Right: Controls the right boundary for every line in a paragraph.
To indent paragraphs, you can do the following
: • Click the Indent buttons to control the indent.
• Click the Indent button repeated times to increase the size of the indent.
• Click the dialog box of the Paragraph Group
• Click the Indents and Spacing Tab • Select your indents Alignment also can be changed within this Tab.
• Select your indents
Alignment also can be changed within this Tab.
• Select the paragraph or paragraphs you wish to change.
• On the Home Tab, Click the Paragraph Dialog Box
• Click the Indents and Spacing Tab
• In the Spacing section, adjust your spacing accordingly
You can add borders and shading to paragraphs and entire pages
. • Select the area of text where you want the border or shading.
• Click the Borders Button on the Paragraph Group on the Home Tab
• Choose the Border and Shading
• Choose the appropriate options
• Put your cursor where you want to add the horizontal line
. • Click the Borders Button on the Paragraph Group on the Home Tab
• Choose the Horizontal line
• Click on the line
• Choose the appropriate options in the pop up window.
The use of Styles in Word will allow you to quickly format a document with a consistent and professional look. Styles can be saved for use in many documents.
There are many styles that are already in Word ready for you to use. To view the available styles click the Styles dialog box on the Styles Group in the Home Tab. To apply a style:
1. Select the text
2. Click the Styles Dialog Box, or Styles Drop Down menu
3. Click the Style you choose
At the bottom of that dialog box, you can choose to add this to the Quick Style List or to make it available only in this document.
To determine the style of a particular section of a document
:Insert cursor anywhere in the text that you want to explain the style
With the ruler it is possible to set manual tab stops at the left side, middle, and right side of your document.
Note: If you don't see the horizontal ruler that runs along the top of the document, click the View
Ruler button at the top of the vertical scroll bar.
It is easy to set tabs by clicking the tab selector at the left end of the ruler until it displays the type of tab that you want and then clicking the ruler at the location you want. Tab types:
A Left Tab stop sets the start position of text that will then run to the right as you type.
A Center Tab stop sets the position of the middle of the text. The text centers on this position as you type.
A Right Tab stop sets the right end of the text. As you type, the text moves to the left.
A Decimal Tab stop aligns numbers around a decimal point. Independent of the number of digits, the decimal point will be in the same position.
A Bar Tab stop doesn't position text. It inserts a vertical bar at the tab position.
For more precise positions, use the Tabs dialog box: double-click any tab stop on the ruler, or:
You can add dot leaders between tab stops or choose other formatting options in the Tabs dialog box.
When you press ENTER to start a new line, the formatted tab stop is available on the new line.
- Highlight the number of row and columns
- Click Insert Table and enter the number of rows and columns
- Click the Draw Table, create your table by clicking and entering the rows and columns
- Click Quick Tables and choose a table
: • Place the cursor in the cell where you wish to enter the information. Begin typing. Modify the Table Structure and Format a Table • Click the table and notice that you have two new tabs on the Ribbon: Design and Layout. These pertain to the table design and layout.
To format a table, click the table and then click the Layout Tab on the Ribbon. This Layout tab allows you to:
You can insert special characters, symbols, pictures, illustrations, and watermarks.
Place your cursor in the document where you want the symbol
To insert illustrations:
Place your cursor in the document where you want the illustration/picture
All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want the picture.
To insert Header and Footer information such as page numbers, date, or title, first, decide if you want the information in the header (at the top of the page) or in the Footer (at the bottom of the page), then:
Footnotes are sometimes necessary for providing additional information in your document. They normally use a superscript number as a marker, making it easy for the reader to simply look down from the text to the notes at the bottom to gather further information. Word automatically keeps track of the numbering and placement of the footnotes for you, making this a painless task to perform when writing that thesis, book, or scientific paper. To insert footnotes into your Word document, do the following…
Lists allow you to format and organize text with numbers, bullets, or in an outline. Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list.
A nested list is list with several levels of indented text. To create a nested list:
The bullet image and numbering format can be changed by using the Bullets or Numbering dialog box.
By: Brijesh Kumar ProfileResourcesReport error
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